You can add any number of pay items to a pay. You can also add multiple occurances of the same pay item type. For example, you could have several 'ordinary pay' items where each item records the hours for a different job.
The calculate pay item form layout will change depending on the type of pay item that you select. For all pay item types, you can select a cost code, and enter a number of units (such as hours) and an amount of cash.
Any amount of cash entered will over-ride any system calculated amount. If you enter a cash amount, it will be highlighted with an * in the calculate pay screen.
The tax periods number should not be confused with the 'tax periods' pay item. A number entered in the tax periods field of a payment is used to average the tax on just that payment, whereas the 'tax periods' payment will average the tax of the whole pay slip.
The tax is calculated by dividing the pay item cash by the number of tax periods entered, before adding it to the taxable total, and then working out the tax on the total.
The number of units (days or hours depending on the leave type associated with the pay item) will be calculated by Kwik-Pay, taking into account any Public Holidays that have been defined in Kwik-Pay, week ends and normal hours per day. If you have defined normal hours per day in the Employee Leave Details form, the normal hours for each day of the week will be used to calculate the number of leave hours to pay. However, if you have not defined normal hours for each day in the employee leave details form, and the leave spell includes a weekend day that is a normal working day, you will have to adjust the number of units manually.
Any comments entered will be saved with the pay item and displayed on leave history enquiry screens.
A direct credit deduction must have a disbursement method selected in the Pay Item Edit Form. You can either enter the bank account number and name in the pay item set up screen, if the deduction is to be direct credited to the same account for every employee, or enter the account number and name with the deduction here. See direct credits for more information.
If the deduction is to be a regular direct credit, you may prefer to add the deduction to the payee's standard pay, so that the bank account information will not be lost if you delete the deduction from the pay calculation screen.
Kwik-Pay will calculate what the cash amount for the current payment would have to be in order for the net pay to be the amount you entered. If there are any payments in the pay that have their cash amount altered by the pay totals or are dependant on the totals of other pay items, they will be adjusted as necessary.