Calculate Pay Items

You can add any number of pay items to a pay. You can also add multiple occurances of the same pay item type. For example, you could have several 'ordinary pay' items where each item records the hours for a different job.

Click the 'Balances>>' button to display the pay slip totals, plus current leave balances and a breakdown of the pay by tax categories. You can adjust the width of the balances window by moving the cursor over the gap between the balances and pay items until the cursor changes to a double-arrow, and then holding the left mouse button whilst you drag the mouse right or left.

In the list of pay items, the '*' column indicates that the cash amount has been over-ridden and may be different from an amount calculated automatically by Kwik-Pay.

The three payslip types fulful different functions:

• Normal Pay is the main payment an employee receives each pay period. It is usually the only payment.
• Supplementary Pay is a second or subsequent payment to an employee in a pay period. The tax is calculated by accumulating the gross pay of the normal and all supplementary pays in the pay period, calculating the tax on the total and then subtracting the total of tax on the normal pay and all other supplementary pays.
• Adjustment pay is used to update the payee's year to date totals with the total of pays made outside of Kwikpay. The tax will not be calculated automatically - you have to enter the amount of tax as a separate pay item.

Click a button to update any of the pays:

• New creates a new pay item
• Edit changes the current selected pay item's details
• Delete deletes the current selected pay item

When you click the New or Edit buttons, the Calculate Pay Item form is displayed.

You can change the paid to date for the pay, the number of tax periods over which the tax is to be averaged, or add a message to be printed on the pay advice by clicking on the More button. When you click on the More button, the Calculate Pay Detail form is displayed.

View calculation log