Direct Credits

You can set an employee's net pay method in the employee pay details form and enter the bank account details of the account to receive the employee's remaining net pay after other deductions. If the employee wishes to make a fixed payments to bank accounts each pay period, you can add a deduction to the employee's pay for each bank account to be credited.

An example pay item, 'Bank deduction', has been provided for those employees who want a set sum deducted from their pay and deposited to a savings account. This deduction could be used by different payees and therefore does not have a default bank account and reference. The account number should be entered in the Pay Calculation screen pay item window when the pay item is added to an employee's pay.

The same pay item can be added to an employee's pay a number of times, each with a different bank account number if the employee wants payments made to different bank accounts.

The bank deduction pay item has been pre-defined with a calculation type of 'Cash', which assumes that the cash amount is to be entered in the pay calculation screen. If the employee wants a set proportion of their net pay to be paid to a separate bank account, then you'd need to create a new pay item, based on the bank deduction, but with a calculation type of '%Net'. With a '%Net' calculation type, you can enter the percentage in the factor field in the pay item setup screen. But you can over-ride that factor in the Employee Standard Pay factor, or even in pay calculation screen by entering the factor in the pay item units field.

Bank Direct Credit File

The bank direct credit file is created at the same time as the direct credit schedule is created. It is created if the 'create direct credit file' checkbox is checked in the Direct Credit Schedule form. Note that the report output option in the Direct Credit Schedule form only controls the output of the direct credit schedule report, not the bank transfer file. Click the Options button in the Direct Credit Schedule form to change the bank transfer file output.

When the bank transfer file is created, all transactions with the same bank account number and reference are accumulated to a single total transaction to minimise bank fees. If the transaction reference is different separate transactions are output for each unique reference.

Direct credit to credit card account (NZ only)

You will need a bank account number from the credit card company. This is entered as the bank account in the employee pay details for the remaining net pay, or a deduction pay item for a fixed amount.

The credit card number is entered in the pay item account reference. When output to the bank direct credit file, the first 8 digits of the credit card number are put in the transaction particulars, second 8 in the transaction analysis code, and the account name is output to the transaction reference.

Note that the BNZ disk file format does not include a transaction reference so it might not provide sufficient information to make a payment to a credit card, and note that the ASB CSV file format does not include an analysis code so cannot make a payment to a credit card.