Create New Pay Options
Menu: Activities ~ Create New Pay
Button Panel: Open Pay Period
Compact Database
Microsoft Access databases over time become fragmented and inefficient. Compacting an Access database defragments the database, and makes it more efficient. Check this box to compact the database after the new pay period has been opened.
This option is disabled if you are not using an Access database for storage.
Copy Temporary Data
One of the options to create default pay data for a new pay period is to flag pay items as 'repeating'. When that method is used, those pay items that are flagged as 'repeating' are carried forward to the new pay period. If you select this option, then those pay items that are not flagged as 'repeating' will also be carried forward to the new pay period.
Set Default Normal Hours
In conjunction with the carryng forward of 'repeating' pay items, this option will reset the number of units for 'repeating' pay items with a calculation method of 'Hourly' and a factor of 1 (normally just Ordinary pay), to the employee's normal hours per week as entered in the employee, job details screen. This default normal hours is reduced by the total hours of any public holidays in the new pay period, calculated by multiplying the number of public holiday days by the employee's normal hours per day. However, if define an employee's noarmal hours for each day of the week in the Employee Leave Details form, those hours will be used when adding paublic holiday pay items, and calculating the employee's ordinary hours for the period.
Only Include Employees Paid Last Period
Kwik-Pay normally reviews every employee in order to check leave year end dates. If you have a large number of casual employees, you may prefer to bypass the check for the leave year end, and only create new pays for those employees who were paid in the last pay period. In that case, selecting this option will significantly reduce the time Kwik-Pay takes to create the defaults pays for the new pay period.
Ignore default pay errors
In normal operation, Kwik-Pay will log any problems creating new pays for employees, and it will only set the current pay date to the date requested in the open period form if at least one employee has a default pay created for the new pay date and period end. However, if all your employee pay data is imported, such as from time clocks, then the open new period process may not create any new pays for employees, and the pay group pay date and period end date woudl not be advanced.
If that is the case, check the 'Ignore default pay errors' check box. Kwik-Pay will not output any log, and it will always advance the pay group pay date and period end dates to the dates requested in the open new period form.
Public Holiday Pay Item
If a pay item is selected here, and the employee has the 'Automatically generate public holiday' check box set in the employee, leave details screen, and the new pay period includes public holidays, the pay item will be added to the employee's pay, with the number of units set to the number of public holiday days multiplied by the employee's normal hours per day.
Note that when an employee has the 'Automatically generate public holiday' check box set, and a public holiday falls in the pay period, the public holiday pay item cannot be deleted because it is added automatically to the employee's pay.