Kwik-Pay does not provide NHS Pension pay items as standard, but does provide a script that will create all the necessary pay items for you. Please select File, Process Script from the main menu in Kwik-Pay Payroll and open the NHSPension.txt file. After clicking OK to process the script, your payroll will include all the pay items required to manage NHS Pension contributions.
The script will also add a Kwik-Pay pension fund record with the NHS Pension administrator's contact details. Please select view, setup, pension funds, edit the NHS Pension record and add your employer's reference (EA code) in the reference field.
Add the employee's NHS pension reference SD number in the employee details screen, job details tab for each employee.
In order for the employee contribution to be calculated, you need to set the employee's whole time equivalent annual rate in either the employee details screen, pay details tab, or award rates table if the employee is paid a standard rate.
You should add the 'NHS Pension, employer contribution' and 'NHS Pension, employee contribution' pay items to each employee's standard pay tab in the employee details screen. You do not need to enter a cash amount or contribution rate as Kwik-Pay will use the correct rate, but if you wish you can enter an over-riding rate for the employee contribution in the standard pay form, factor field.
Kwik-Pay will calculate the employee's pensionable hours if you add an 'NHS Pensionable Hours' pay item to the employee's standard pay tab. You don't need to enter any units or cash with the pay item. Kwik-Pay will calculate the pensionable hours for the pay period based on the employee's work pattern, if they have one, or default to a 5 day working week with the hours per day retrieved with the employee's pay rate from either the award/classification linked to the employee, or the employee's pay rate if they have an individual rate.
Non-pensionable days are recorded by adding an 'NHS non-pensionable days' pay item to the employee's pay for the pay period. You can enter the start and end date of the non-pensionable period, and record any number of non-pensionable days over time. You can see a list of all non-pensionable spells by viewing the leave history.
If the employee wishes to make additional contributions, add the 'NHS Pension, employee additional contribution' pay item to the employee details screen, standard pay tab. For an additional contribution, you need to enter a cash amount to deduction int he standard pay form, cash override field. However, if all your employees who make additional contributions pay a percentage of their pay rather than a set cash amount, you could edit the additional contributions pay item (select view, setup, pay items from the main menu in Kwik-Pay) and change the calculation method from Cash to %Pensionable, and then enter the employee's percentage rate in the factor field of the standard pay form.
If the employee has a contract to purchase additional pension years from NHS Pensions, add the pay item 'NHS Pension, additional years purchase' to the employee's standard pay tab. When adding the pay item, enter the instalment amount in the cash orverride field, and contract number in the '3rd party reference' field of the standard pay form. It is a number of up to two digits. If the employee has multiple additional years purchase contracts, add an additional years pay item for each contract, entering the unique contract number for each.
To print a GP1/LP11 remittance advice, use the 'Pension Report' button on the main button panel. In the 'print pension report' form, when you select NHS as the pension fund, it will display an option to print the LP11 remittance advice. If you tick the LP11 check box, the report will be printed in the layout of an LP11 form, but if it is not ticked, the report will print in a generic contributions report layout.
To print an SD55 report for a leaver, or for all employees at the end of the pension year, select reports, year to date, NHS Pension SD55 from the main menu. That form has the option to create an SD55 electronic data file that you can email to the NHS Pension administrators.