A scheduled pay item can be added to a single payee's payslip, or the payslips of all payees in a pay group.
You can add any number of pay items to a pay. You can also add multiple occurances of the same pay item type. For example, you could have several 'ordinary pay' items where each item records the hours for a different job.
You can schedule a pay item for any date and select from a number of frequencies, which need not correspond with any payee's pay frequency. If the next date for the scheduled pay item is before the end of the current pay period, you will be asked if you wish to add the pay item to the current pay for each payee. Other wise the pay item will be added automatically to their pay when the pay period that includes the scheduled date is opened.
If the scheduled frequency for the pay item is not 'once off', the pay item will rescheduled for the next date based on the selected frequency.
If you choose to make the pay item payable to all payees in a pay group, you will need to select the pay group from the drop down list, otherwise, you will only be able to schedule the pay item for a single payee.
The schedule pay item form layout will change depending on the type of pay item that you select. For all pay item types, you can select a cost code, and enter a number of units (such as hours) and an amount of cash.
Any amount of cash entered will over-ride any system calculated amount. If you enter a cash amount, it will be highlighted with an * in the calculate pay screen.
The tax periods number should not be confused with the 'tax periods' pay item. A number entered in the tax periods field of a payment is used to average the tax on just that payment, whereas the 'tax periods' payment will average the tax of the whole pay slip.
The tax is calculated by dividing the pay item cash by the number of tax periods entered, before adding it to the taxable total, and then working out the tax on the total.
A direct credit deduction must have a disbursement method selected in the pay item set up screen. You can either enter the bank account number and name in the pay item set up screen, if the deduction is to be direct credited to the same account for every employee, or enter the account number and name with the deduction here.
If the deduction is to be a regular direct credit, you may prefer to add the deduction to the payee's standard pay, so that the bank account information will not be lost if you delete the deduction from the pay calculation screen.
See direct credits for more information.