In Kwik-Pay, leave balances are maintained separately for each employee by leave year. They can be updated by adding leave accrual and taken pay items to employee's pay calculations, or directly via the employee details maintenance form.
This form accumulates the leave accrual and taken pay items and compares the total to the leave accrued and taken totals recorded as leave balances for each employee. Where the accumulated total is different from the recorded total, the employee and leave type will be shown on this form.
Select this option to restrict the list to employees who have a start date after the earliest pay date recorded in Kwik-Pay. For this group of employees, the default fix is to reset the leave balances to the accumulated total and discard the difference.
Select this option to restrict the list to employees who have a start date prior to the earliest pay date in Kwik-Pay. For this group of employees, the default action is to reset the leave balances for each leave year to the accumulated total of leave pay items and create a brought forward total record to store the difference. Each employee can then be reviewed to check that the brought forward balances are the same as the total carried forward from a previous payroll system.
Displays the Fix Leave Balances form to verify what actions you wish to take to rectify the leave balances.