Includes Current Legislative Requirements
All current Tax rate and reporting requirements

Supports Holiday Act 2003

  Calculates all types of payments and deductions

An employee's salary can be calculated from an award table, or an individually entered amount. You can customise the factor used to calculate a pay period's salary from an annual amount.


An employee can have up to three different pay rates, which can be derived from an award table or individually entered rates.


Each of the three basic hourly rates can be modified by a factor to produce overtime rates at time and a half, double time, or any other factor you wish.

Leave Accruals and Payments

Kwik-Pay has the ability to add leave entitlements to employee balances on the anniversary of the employee's start date, or you can accrue leave on a pay period by pay period basis.

When the employee takes some of their leave entitlement, you just add a leave payment to their pay calculation screen.

Taxable and Tax-Free Allowances

A number of taxable and tax free allowance have been predefined in Kwik-Pay. You can easily add more of your own. Each allowance can be based on the employee's hourly rate, the hours worked, a fixed rate per allowance or simply a cash amount you enter.

Employee Expenses

You can reimburse employee expenses in Kwik-Pay. The amount is paid tax free and is not reported on the employee's Tax Certificate.

Sub Contractors

Kwik-Pay does not restrict you to just paying employees. You can add sub contractors to your payroll and you have the choice of paying and accounting for GST, or Withholding Tax.


All the standard tax rates, including student loan deduction rates are built in with Kwik-Pay, and you can update them yourself if you wish (32 bit system). When rates change you will be offered an update to the software which includes the latest tax rates and enhancements to the system.

You can also override Kwik-Pay's PAYE calculation using a percentage rate of tax or a cash amount.

Student Loan Deduction

The standard Student Loan Deduction is calculated and held separately by Kwik-Pay. You can override the calculation using a percentage rate or cash amount.

Employer and Employee Superannuation

Kwik-Pay calculates both employer and employee superannuation deductions. Employer contributions are not used in the net pay calculation, but are included in the costing or general ledger report.

Multiple Employee Bank Accounts

An employee can have their pay direct credited to multiple bank accounts. You can direct credit either a fixed amount, a percentage of their net pay, or just the remaining net pay to any number of different bank accounts.

Third Party Direct Credits

With Kwik-Pay you can direct credit third parties with deductions from employee's pay. As a service to employees you could deduct insurance premiums or mortgage payments and include the transactions in your direct credit schedule.

Employee Overheads

Overheads such as accommodation and company contributions on behalf of employees can be added to the pay calculation and included in the costing report or general ledger journals.

  Flexible Data Entry
Open Pay Period Operation

Reprinting one of a previous pay period's reports, or even changing a pay item in a previous pay period is as easy as selecting the pay date from a drop down list.

Modify Payslip Directly

In Kwik-Pay's pay calculation screen you just click on a button to add a payment or deduction to an employee's payslip. Changing an item is as easy as clicking your mouse button twice.

As each payment is added or changed, other payments and the PAYE, Student Loan Deduction and Child Support are all calculated and displayed immediately.

Global Entry of Payments and Deductions

Kwik-Pay even has a feature to allow you to add a payment or deduction to every employee's pay with a single entry. Giving everyone a Christmas bonus or recording a public holiday can be done in a fraction of the time it would take in other payroll systems.

Transaction Scheduler

The transaction scheduler in Kwik-Pay provides you with a diary to remind you about notable events, such as an employee's pay review, as well as recording payments that occur at frequencies different from employee's pay frequency, such as rostered days off.

Import from Time clocks, Spreadsheets, or ASCII Text Files

If you have an electronic time clock system, you can save hours by importing all employee's hours directly. Kwik-Pay's pay data import is so flexible it can collect data from Time clocks, Spreadsheet programs, or any other software capable of creating an ASCII text file.

  Creates Export Data Files
All Banks Direct Credit Formats

Kwik-Pay will create a file of direct credit transactions for you to supply direct to your bank. Kwik-Pay supports all New Zealand bank formats for diskette or modem transfer.

General Ledger Interface

All your payroll costs can be exported to your General Ledger system each pay period. Kwik-Pay's general ledger file can be created in a variety of formats for different general ledger accounting systems.

IR348 Electronic Data Transfer

The Kwik-Pay software has been authorised by the IRD to create diskette files of monthly IR348 data. If you are not registered for EDT file submission, it will also print IR348 schedules in an IRD approved format.

  Comprehensive Range of Reports
Customise Kwik-Pay's Reports Using Kwik-Pay's Built-In Report Editor

Any of Kwik-Pay's reports can be customised to look exactly the way you want.

Pay Register

The pay register report is your audit trail of exactly what was paid to each employee each pay period. Kwik-Pay will not let you open the next pay period until the pay register report has been printed.


You can print payslips on pre printed stationery, your own letterheads or plain paper. Kwik-Pay includes a report layout editor so you can customise pay advices and other reports to your own design. Kwik-Pay also includes the ability to email pay advices to employees, built-in at no extra charge.

Costing or General Ledger Journal

The costing report provides an analysis of payroll costs by department or job. By manipulating cost and expense codes you can customise the report to give you the totals you need to allocate your payroll expenses in your general ledger exactly the way you want them.

When the costing report is printed you have the option of also creating a file of general ledger journal transactions that you can import directly into your general ledger software.

Direct Credit Schedule

The direct credit schedule prints a list of all the direct credited net pays and deductions. With Kwik-Pay you can direct credit a deduction from an employee's pay to a secondary bank account for the employee, or even to a third party such as an insurance company if the employee wishes to have their premiums paid directly from their wages.

When the direct credit schedule is printed you have the option of also creating a file of direct credit transactions that you can submit to your bank on diskette or import into their software.

Coinage Analysis

The coinage analysis gives you a breakdown of number of bank notes and coins you need for all your employees who are being paid in cash. You can customise precisely what notes and coins to use and set the cash pays to be rounded to any amount.

Cheque List

The cheque list provides you with a summary of all employees who receive their net pay by cheque.

Leave Liability

All your leave liability is calculated and summarised on Kwik-Pay's leave liability report.

Pay History Summary

The pay history summary prints a report of pays by employee in a form similar to a wages book. You can select any or all employees, and the pays within range of dates.

Payment History

The payment history report prints an analysis of any type of payment showing who received that payment, in which pay period with totals by employee. You can select any or all payments within any range of dates.

Deduction History

Similar to the payment history report, the deduction history report prints an analysis of any type of deduction showing who received that deduction, in which pay period with totals by employee. You can select any or all deductions within any range of dates.

Employee Details

Employee details can be printed using the employee record card report.

IR345/6 Remittance Advices and IR348 Monthly Schedule

Kwik-Pay prints all the information required for your IRD schedules. All you have to do is reconcile the totals, print Kwik-Pay's IRD approved IR348 report, sign it and post it to the IRD. But if you are registered for electronic data submission, Kwik-Pay will create the EDT file ready for transmission to the IRD.

  Easy Tax Year End
No Special End of Year Processing Required

With the IR348 monthly reporting system, there are no PAYE reports to produce at tax year end. Just print the IR68 ACC Reconciliation, which you can even do at any time in the next tax year.

Just open the next pay period

Your first pay day in the new tax year is just the same as every other one - you just open the next pay period and carry on.

  Industry Standard Software
Microsoft Access Database for MS Office Compatibility

All Kwik-Pay's data is stored in a Microsoft Access database, and therefore is easily accessible to authorised persons using any of the component software in Microsoft Office. Kwik-Pay is compatible with MS Access 6, 7 and 8, or MS Office 95, 97 and 2000.

Mail Merge Names and Addresses Using MS Word

Using Microsoft Word it is easy to create a mail merge list to print a letter to all employees, or a selected few. All you do is specify your Kwik-Pay payroll database as the data source, and select the employee names and addresses.

Include Pay History Directly in MS Excel Spreadsheets

Using Microsoft Excel's 'Get External Data' menu command you can retrieve your pay history from your Kwik-Pay payroll database to analyse trends and build charts.

Built-in Zip Compatible Data Backup System

Kwik-Pay's built-in backup and restore system safeguards your precious payroll data in Zip compatible backup files. Multiple payroll databases are as easy to backup as a single payroll, and all are compressed to minimise the time it takes to backup.

  Affordable, Easy to Use
Extensive Help Linked to Every Screen

On every screen in Kwik-Pay you will find a Help button which will give you a summary of what that screen will do and the information on it. When the cursor is in any individual field, you can press the F1 key to get a description of the purpose of that specific field. You will also find a Help menu, from which you can select options to search the help file for any topic that you interests you.

Free for up to Two Employees or Only NZ$110 (incl GST) per year for More Employees

You can purchase a registration key to process up to 50 employees for only NZ$110 (incl GST). See the FAQ page for more detailed information on pricing. You are welcome to download a free copy of the software for yourself to try out and compare with other systems. If you only have up to two employees to process you can continue to use the system free of charge. For more than two employees, if you wish to proceed with the purchase after your trial run, just use our purchase form and you will receive a registration key that will enable you to continue using the system.
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